Adapt this template. It is not an ADEK policy, and completing it does not by itself meet a regulatory requirement. Replace every placeholder in brackets and keep a version date.
- Listen. Do not promise secrecy.
- Tell the safeguarding lead before the end of the day. If they are absent, tell the deputy.
- Write what was seen or heard, the time, and who was present. Do not add guesses as facts.
- The lead decides the next step, including any external referral the current guidance requires, and records it.
- Tell only the adults who need to act.
- Review open concerns every [week] until closed.
- After a closure, note whether supervision, the timetable, or training should change.
A verbal handover with no log entry has not happened.